Assignment submission cover sheet
MANAGEMENT
DEVELOPMENT INSTITUTE OF SINGAPORE IN TASHKENT (MDIST)
ASSIGNMENT
SUBMISSION COVER SHEET
Malika Yusupova
Executive summary
modern society has become a society of organizations…
In a society of organizations, managing becomes a social function and
management the constitutive, the determining, the differential organ of society.
In the rapidly changing world, modern society has become a
society of organizations. In a society, organization, management becomes
a social function and the management of the foundation, which determines the
differential organ of society.companies and international corporations are
starting to implement special systems to interconnect their central offices and
various branches and offices throughout the world. They need a secure way to
exchange information and communicate. The intranet system would rapidly boost
the speed of exchanging information between different branches, thus reducing
the time spent on various mechanical tasks such as preparing necessary
documents. The system can also provide various other benefits such as
convenience, reliability, access management (to the intranet) and staff
management which we will discuss further in this paper.
Introduction
Our team of consultants has been hired by the Nestle company
to renovate their internal and external communication systems. Nestle is a
multinational corporation with its head office in Sweden. Its products include
baby food, bottled water, breakfast cereals ice cream and etc. Most of the
brand names of the products are known worldwide such as, bottled water Nestle
Pure Life, coffee Nescafe, breakfast cereals Nesquik and many others. It
operates worldwide in more than 85 countries, has over 400 factories and
employs approximately 320000 people. It’s one of the main players in the food
industry, with Kraft Foods, Unilever and Mars Incorporated. The revenues of the
company was the highest in the food industry in 2011. Our team of experts was
hired to make an intranet and extranet system that would be able to process
thousands of documents at the same time. Their sales come mainly from drinks
accounting at 27%, 26% comes from dairy and food products, 12% from chocolate
and the rest from their other activities. This means that the intranet system
should be capable of integrating with an inventory and warehouse management
system to control sales and distribution of products.
Background of the company
"Nestle" - the world's largest company - producer
of food and beverages, an expert in nutrition and healthy living. Credo
"Nestle" - to make life better by offering consumers only quality and
valuable products. The main activity of "Nestle" is associated with
food production. In addition, the company "Nestle" owns stock
companies cosmetic and pharmaceutical industries. Nestle has around 450
factories, operates in 86 countries, and employs around 328,000 people.dairy
products at Nestlé are a big driving force for the
growth of the company's sales. With the health kick of the many individuals
around the world, it pushes the innovator and renovators of Nestlé to reach new height in
finding better and healthier products for their consumers. More recent, dairy
division became a big portion of the company's earnings, so it would be best
for Nestlé to focus a big portion of their core
competences and resources on the fast growing dairy division. Which leads us
into the most recent yogurt produced by Nestlé's. Marketing objectives are
compatible with the overall corporate objectives of nestle. Company’s objective
is to be the world’s largest and best branded food manufacturer while insuring
that nestle name is synonymous with the products of the highest quality.
SWOT analysis
communication business intranet nestle
Strength
• Strong Brand Name and Local Brand Names Owned
• Company business portfolio include variety of Good and
Services
• Company already have good average cost of production. So
they can charge low prices rather than competitors
• Substantial Operating Cash Flow.
Weaknesses
• Little Differentiation between Nestle Brands
• Too Much Products distract from Core business
• Large Workforce Difficult to Manage
• Company face problem of scarcity and rising prices for
production
• Become as a multinational company
• Health Based Products
• Emerging Markets Penetration
Threats
• Global image may harm all brands if one brand fails
• Diet trends that are becoming popular today
• Recent Acquisitions Make Company Vulnerable
• Rising Prices of commodities
Architecture of Intranet systems
Intranet - an internal information system based on the
technology of Internet, services Web, TCP / IP and HTTP communications
protocols, and HTML pages. Intranet - a technology that allows an organization
to define itself as a whole as an object or a group where everyone knows his
role and all data streams are bound together, so every worker can get any information
that he or she needs. In other words, Intranet is the "intelligence"
of the organization. The ultimate goal of this intelligence is to organize your
desktop for each employee (computer) with minimal cost, time wasting., the
information withinthe organization
is distributed across multiple computers and stored in a variety form of files,
reports and e-mails. In fact, the method of access to all the information is
not organized. Therefore, many organizations create intranet-network with
internal Web-servers to facilitate their employees with access to comprehensive
information. Through links with corporate databases, file servers, and document
repositories Web-servers provide employees a variety of types of information
through a single interface - a familiar Web-browser. First few pages are
hypertext links to all kinds of documents and data. Usual Internet environment
allows for interaction between different tools, and provides easy access to
corporate resources, such as databasesthese features with easy to learn
hypertext mark-up language HTML and graphic inserts, custom Intranet
environment can be created in just a few weeks. As in most existing networks
use some protocols of the stack TCP / IP, with the Intranet can run all
employees. Moreover, the use of already implemented technologies allows
companies to avoid significant investment in hardware and cabling. For example,
a staff member was able to receive corporate information directly on your
desktop, all you need to do - is to add client drivers for TCP / IP, Web
browsers and other tools Internet. Intranet or may not have a direct connection
to the Internet. In some cases, the access channel to the Internet brings
additional problems, especially when working with confidential information. In
most cases, however, the connection to the Internet increases the value of
Intranet, because it provides access to Internet resources directly from the
Web-page Intranet
Business use of intranet systems
Intranet - a helper tool to disseminate information, which is
owned by the corporation, in the interactive mode. The Nestle Company could put a significant part
of intranet documents that employees can access at any time, revieworders; views records of customers and
together discuss new projects. With the help of intranet company can determine
the scope of corporate interests, to develop a common view on the subject and
the basic principles of pregnancy, making this information accessible to all.
Consequently, the network intranet creates favourable conditions for the team.
Online intranet can place the most important corporate documents, including
quarterly and annual reports, solutions meeting of shareholders, the work plan,
reports the company president. Moreover, the network can be used for entering
data on institutional developments and achievements of the company, for the
coverage of important events and news of the day or week.
Market information and sales
Online intranet can place information competent analysts
about sales, the latest developments of customers, information about the
presentation of products and leading manufacturers. Companies that provide
access to such information can build their ads to potential customers by
providing confidential information.
Informationofthe production
Manufacturers of products using the network to host intranet
documents ISO 9000 and product plans. Information about the staff. HR
department can use the intranet to post information on income of the company,
management policies, jobs and the range of products. Internet allows companies
to send blank documents, filled potential employees in interactive mode.
Consequently, the experts, including remote users can by getting these
documents, bring them to the printer. Some corporate networks require users to
document forms filled hand, in others it is electronically. The opportunity to
form the required documents electronically allows department personnel to work
more effectively with these document-mi. For example, employees approaching
retirement age may determine your salary information using the intranet. For
confidentiality of information received in the forms of potential professionals
allowed to control access to this information by entering the password
specialists or other forms of electronic identifiers before their records will
be processed. Information centres. Most companies have their own training
centres, which are trained professionals. In the intranet can put information
about the courses, training centre, and the mode of their operation. Writing to
them is carried out in the interactive mode. Organization of discussions with
the Intranet offers professionals the opportunity to access an electronic
bulletin board, which helps to form groups for discussion of projects. On the
message board, you can leave your own messages and learn from the views of
colleagues.
Project Development
The members of the group to develop a joint project can use
the intranet to share relevant information. This appendix is usually required
to control access to all the information you need to get them to only members
of the group working on the project (See appendix A).
Intranet tools and its benefits
Most organizations use information, knowledge and
intelligence to create products, services, provide education or entertainment.
Information - is power. In the past, there were many problems. Or it was
impossible to obtain reliable information, or could not make it in time. Now
the information is directly on the desktop, regardless of platform or software.
With aid of Intranet any user, on any level, can create information which makes
the information reliable, because it comes straight from the source. user
serves the information that can be read in any browser, and puts it on the
server. This makes editing workflow within the organization.the following
paragraphs Intranet network can be represented as the following tools:
1. Decision-making tool.brings together all the information
in the organization. There is a single interactive interface that includes a
convenient means of viewing, the standard query and search tools. Current
traffic information portfolio, market trends, the results of communication with
colleagues and business partners allows time to make responsible business
decisions.
2. Instrument training.communication is instantaneous, then
those who are responsible for decision-making, the ability to analyse business
processes, business opportunities, and business goals faster. This is so that
more employees can become producers of solutions. Projects are implemented more
effectively. Communication needs to be included in any process whose work a
little for the project. Requirements of customers registered and adhere to
them. Developments happening in the field of public electronic data - much more
quickly than through meetings, telephone calls and personal schedule. The
company that manages the information in this way, learn all at once, at the
same time improving and creating more knowledgeable organization.
3. Marketing tool.
4. Tool of human resources.recent times there was a need to
constantly rethink the nature of relations person-organization and person to
person within it. Now each employee can immediately inform their decisions to
transfer the experience to anyone. The power of the employee also creates a set
of obligations for all members. Intranet can make completelyremeasured:
infrastructure, policies, procedures, roles and responsibilities. To control and monitor the various
documents, correspondence, reports, etc. Intranet network will be very useful.
For example, a database with a Web interface allows you to track documents as
they become available. Administrators and other staff members are able to
collect links to these documents according to various criteria, for example, to
find out what work was done for a particular client, documents relate to the
project and what materials are relevant to a particular employee. This system
may be useful especially in the case when an employee leaves the company, in
the examination of the project or in the event of litigation (See appendix B)
Recommendations
you can from the paper above intranet plays a great role in
organization and gives a great chance for growth, because automation gives a
lot benefits advantages as:
· Commercial or confidential data is
kept secure within the organization
· Emails remain private and may also be
encrypted
· High bandwidth. No connection limits
unlike the Internet
· Reliable. The company will have
dedicated IT personnel to keep things running smoothly
· Information specifically tailored to
the organization or staff's needs can be published (teach-ict, 2010)we will
recommend the use of intranet system. Also, it’s recommended to establish
security issues for intranet such as firewall, anti-virus, protection from DDoS
of attacks and etc.
Many companies decide to hire an outside firm to run their
intranet rather than do so themselves. This cuts down on the number of internal
problems and potential disasters and gives management peace of mind to know
that trained professionals are handling this often delicate situation. If this
route is taken, it is important for management to keep some employees dedicated
to intranet issues in case the relationship with the outside supplier does not
end up working out (referenceforbusiness, 2013) .There are a lot IT companies who
offer different intranet portals for example TopSBI intranet portal or
IntraOffice which can be used for more complicated automatization or Nestle
company CEO can use their services to establish their corporate portal.
Conclusion
research was dedicated to the use of intranet and intranet
tools in business. Also it considers the features of Intranet technology, its
advantages and disadvantages, so we can conclude that the Intranet - a
convenient way to provide access to the documents of the organization. In
Intranet users can work with Web browsers and interface does not require
training in the use of special software. Developing intranets is simple and
cost-effective. It provides many opportunities: the transfer of hypertext
documents, e-mails, the use of newsgroups, file archives, works with databases.
All this makes it a very useful intranet in organizations. Thus, the
introduction of intranet technology in corporate networks - is an essential
part of information.
References
Nestle (2009) The
annual Report. Retrieved at: (<#"662461.files/image001.jpg">
Use of Intranet
Figure 2: (source taken from: http//www.dreamstime.com)